Office Manager

Location: Los Angeles, CA

Type: Full Time

Min. Experience: Mid Level

We are currently seeking a full-time Office Manager in our LA Office who will run and manage the administrative aspects of our office as well as work with our Accounts Payable department in assisting with processing vendor invoices. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.

Responsibilities

  • Welcome guests by greeting them in-person or on the telephone; provide support during meetings
  • Foster a positive, engaged, and inclusive office culture 
  • Take full ownership of the day-to-day operations of our office
  • Make transportation arrangements; book flights, hotels, and rental cars, as necessary
  • Maintain office supplies and inventory; anticipate needs and evaluate new office products and ways of doing things that increase efficiency within the work environment
  • Act as an onboarding liaison for new hires, working closely with IT 
  • Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, and travel
  • Produce correspondences and communications, as needed
  • Handle Accounts Payable entry and vendor file management
  • Enhance communications between executives and internal team members
  • Maintain executive confidence and protect operations by keeping information confidential
  • Initiate, plan and coordinate various staff events
  • Other projects as needed

Minimum Qualifications

  • Bachelor’s Degree
  • 3+ years’ experience working in an Administrative capacity
  • 2+ years Accounts Payable or Accounting Experience
  • 2+ years’ experience with Quickbooks
  • Excellent communication skills; both written and verbal
  • A Multi-tasker who can balance quality with efficiency in a fast-paced and growing company
  • Detail-oriented, organized, and self-starting individual
  • Works well under pressure; able to use discretionary judgment and make solid decisions
  • Tech savvy skills with the passion to improve processes
  • Proficient with Mac and PC operating systems, as well as MS Office
  • Strong administrative skills to include typing speed and accuracy

Preferred Qualifications

  • Office Manager experience
  • Interest in the Apparel and Fashion industry
  • Experience supporting high-level executives a plus

Us:

Need Supply Co. is an established and fast growing apparel company based in Richmond, Virginia, a city which consistently ranks among the “Best Places to Live and Work in America.”  We opened in 1996 selling a unique collection of vintage pieces. Over the past decade, our selection has evolved to become a well-edited assortment of contemporary designers and independent labels from the U.S. and abroad.  In 2012, GQ Magazine called us “The Best E-Commerce on the Web.

Our Values:

Responsibility, Creativity, Simplicity, Effectiveness, Passion, Respect, Fun, Curiosity

 

 

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